Automation systems for agency owners

Your agency should run without you.

We map every system in your agency, find the bottlenecks, and build the automation that removes you as the dependency. Nine weeks. Fully operational.

Book a discovery callSee how it works →
Save timeMake moneySave headspaceCalm systemsConsistent outputWithout burnoutSave timeMake moneySave headspaceCalm systemsConsistent outputWithout burnout
The Situation

Your agency runs on you.

You built something that works. The issue — it only works when you’re in it.

That’s not a people problem. It’s a systems problem. And systems problems have clean solutions.

“The goal isn’t to work less. It’s to build something that doesn’t need you to function.”
What changes

What you get back.

01
Time
Repetitive tasks handled automatically. Hours returned weekly, compounding.
02
Revenue
AI at volume and consistency no human sustains. Pipeline runs when you don't.
03
Headspace
When systems run themselves, your attention goes where it belongs.
What We Build

Five systems.
Every agency runs on them.

01
Sales System
Your full pipeline, first contact to closed deal. Every manual step replaced.
Lead Gen·Qualification·Appointment Setting·Follow-Up
02
Onboarding System
Signed client to operational relationship — without a single email that requires you.
Invoice Reminders·Contracts·Welcome Flows
03
Virtual PA System
Comms, calendar, coordination — running to a standard without your attention.
Comm Management·Scheduling·Timetabling
04
Documentation System
SOPs, process docs, client reports — generated, not written. Your team runs independently.
1-Click SOPs·Process Docs·Client Reports
05
Content Intelligence
Consistent content output, tracked and produced — without the manual coordination.
KPI Tracking·Trend Research·Content Pipeline
“Most agencies have three of these partially working. We find exactly where each one breaks.”
How it works

The Double Diamond method.

DISCOVERDEVELOPDEFINEDELIVERPHASE 01 · 3 WEEKSPHASE 02 · 6 WEEKS

Phase 01

Discover & Define

3 weeks · Standalone deliverable

  • —Full audit across all Five Systems
  • —Every bottleneck mapped, ranked by severity
  • —Solution architecture tailored to your stack
  • —Claude Second Brain — live and yours to keep

Phase 1 stands alone. Leave with a working intelligence layer — with or without Phase 2.

Phase 02

Develop & Deliver

6 weeks · Optional add-on

  • —Every identified automation built to spec
  • —Integrated across your existing tech stack
  • —QA, test cycles, team training built in
  • —Fully operational handoff. Nothing left open.
Option AAutomation workflows + organisational brain for the whole team
Option BCustom-built apps — status portals, dashboards, intake flows
The Guarantee

If Phase 1 doesn’t surface at least three automation opportunities worth implementing, you get a full refund.

We’re confident in what a structured audit surfaces — because the opportunities are always there. They’re just not always visible until you look properly.

Investment

Two phases.
One fixed price each.

Phase 01
Discover & Define
3 weeks
$2,000 AUD
Payment
100% upfront
Includes
Audit, architecture, plan, Claude Second Brain
Guarantee
Full refund if fewer than 3 actionable opportunities
Phase 02
Develop & Deliver
6 weeks
$7,500 AUD
Payment
50% on start. 50% on delivery
Includes
Automations, integration, QA, training, handoff
Decision
Confirmed after Phase 1 — decide on evidence, not promise

Full engagement: 9 weeks · $9,500 AUD

Start here

Book your
discovery call.

Thirty minutes. We map what’s possible. You decide if Phase 1 makes sense.

Book Discovery Call →